- The File button is only used to change the print setup and to exit the program in the 1.0 version of Library Manager. In the demo version, it is also used to access the Select Subdirectory Browse in order to change subdirectories from DemoData to Data and back. The default in the demo version is the DemoData subdirectory.
- The Edit button is used to cut, copy, and paste information from and into the text fields. Text from any Windows document can easily be imported using these selections.
- The Browse button gives access to the main parts of the program, including all onscreen viewing, adding, editing, and deleting data, and printing many of the most useful reports. It accesses five different Browse Windows. All are laid out similarly to maintain ease of use. Almost all information that is available in printed reports is also available directly on screen from one of the Browse Windows.
Exhibit VI - The Browse Menu
The specific Browse Window to choose depends on what information you have, author, subject, location, or title. The primary Browse for each window is the one on the left and provides a scrollable list with incremental locator based on the name of the Browse Window. For either of the Title Browse Windows, it is titles, for the Author Browse Window, it is authors and so on. Any number of such windows may be opened at once. Click on this primary Browse and then type a few letters of the start of a title or author's last name (whichever is appropriate), and the highlight bar will move to the closest match. All other information on the window is instantly updated to match that entry.
All of these Browse Windows also have Print Buttons. A mouse-click on the button will offer a previewed report based on the item highlighted in the primary Browse.
- Browse the Title File - Title/Location
is the first Browse Window and probably the one that will be most used to enter data. In addition, it provides easy access to information if you recall the title or even just the start of the title. All books can also be located by primary location using the By Location Tab and then the Select Location button on this Browse Window. The scrollable text box on the lower left displays text information on the particular title highlighted.
- Browse the Title File - Library Code/ ISBN#
is the second on the sub-Menu and provides the same functionality as the first, except that it allows location by library code or ISBN# instead of selection by location. Again, the incremental locator works the same.
- Browse the Author File
works similarly, except that a listing of all of the authors in the file in displayed in the primary Browse. In addition, the scrollable text field at the bottom left displays information on the highlighted author. If an author with a number of titles is highlighted, then the information displayed is on the title highlighted. To view information on any other title, just click on that title with your mouse and the window will be instantly updated.
- Browse the Subject File
is one of the most useful since it selects titles based on a subject or keyword. Aclick on any subject/keyword will display all titles linked to this item.
- Browse the Location File
- Surprise! This is identical to the Subject Browse, but based on the location highlighted in the primary Browse.
- Reports
- There are eight reports available under the report menu and eleven in all, including those available on the individual primary Browses. All under the Report Menu are alphabetical.
Exhibit VII - The Reports Menu and Title sub-Menu
- There are four different Reports based on the titles file as shown. Why not try each one for an on screen preview of what it can do.
- The other three are self-explanatory as well. Most use multiple columns and are alphabetical from left to right, then down.
